Notion vs Smartsheet: Which is Better? (2026)
Choosing between Notion and Smartsheet for your team? Both are powerful project management platforms, but they excel in different areas. This comprehensive comparison breaks down pricing, features, ease of use, and ideal use cases to help you decide.
Last updated: January 2026
⚡ Quick Verdict
Choose Notion if:
Teams wanting combined wiki, docs, and lightweight project management
- Incredible flexibility - can be anything
- Beautiful, clean interface
- Excellent for documentation and knowledge base
From $Free/user/mo
Try Notion Free →Choose Smartsheet if:
Teams who love spreadsheets but need project management features
- Familiar spreadsheet interface
- Powerful automation capabilities
- Excellent for data-heavy projects
From $/user/mo
Try Smartsheet Free →📊 Notion vs Smartsheet: Feature Comparison
| Feature | Notion | Smartsheet |
|---|---|---|
| Starting Price | Free plan available | $undefined/user/mo |
| Best For | Teams wanting combined wiki, docs, and lightweight project management | Teams who love spreadsheets but need project management features |
| Ideal Team Size | 1-100 people | 10-500 people |
| User Rating | ⭐ 4.7/5 | ⭐ 4.4/5 |
| Free Plan | ✅ Yes | ❌ No |
| Key Integrations | Slack, Google Drive, Figma | Microsoft Office 365, Google Workspace, Salesforce |
💰 Pricing Comparison
Notion Pricing
- Free: $0
Smartsheet Pricing
- Pro: $7/user/month
✅ Pros & Cons
Notion
✅ Pros
- Incredible flexibility - can be anything
- Beautiful, clean interface
- Excellent for documentation and knowledge base
- Strong community and templates
- Generous free plan for individuals
❌ Cons
- Not purpose-built for project management
- Can be slow with large databases
- Learning curve to master features
- Limited native integrations
Smartsheet
✅ Pros
- Familiar spreadsheet interface
- Powerful automation capabilities
- Excellent for data-heavy projects
- Strong enterprise features
- Great reporting and dashboards
❌ Cons
- No free plan available
- Can be expensive for small teams
- Learning curve for advanced features
- Mobile app less intuitive
🏆 Final Verdict
Both Notion and Smartsheet are excellent tools. Choose Notion if you prioritize teams wanting combined wiki, docs, and lightweight project management, while Smartsheet excels at teams who love spreadsheets but need project management features.